Streamline Your Autism Therapy OperationsOne Integrated System for Daily Workflows
Replace scattered sheets, emails, and chat with a unified platform that handles pediatrician faxes, intake, ADOS assessments, BCBA/RBT assignments, and scheduling— all with smart notifications and automated workflows. Plus, we develop marketing websites, manage blogs, create team member pages, handle multiple locations, and run AI-powered digital marketing campaigns to reach the right families. Built to work alongside your existing systems.
Serving ABA therapy centers in Chicago and nationwide
The Problem: Scattered Operations
Running an autism therapy center means juggling sheets, emails, chat, faxes, and multiple systems. Information gets lost, notifications are missed, and workflows break down.
Common Challenges:
- ✗Manual fax processing and data entry
- ✗Intake information scattered across emails and sheets
- ✗ADOS assessments tracked in spreadsheets
- ✗BCBA and RBT assignments managed via chat
- ✗Scheduling conflicts and missed notifications
Our Solution: One Integrated System
Scattered Communication
Replace sheets, emails, and chat with one unified platform
Manual Fax Processing
Automate pediatrician fax intake and data extraction
Disorganized Workflows
Streamline intake, ADOS, and assignment processes
Missed Notifications
Smart alerts for all critical updates and deadlines
Scheduling Conflicts
Automated scheduling with availability management
Manual Assignments
Intelligent BCBA and RBT assignment system
Your Complete Day-to-Day Workflow
From pediatrician faxes to scheduling—everything in one integrated system
Pediatrician Faxes
Automatically receive and process faxes from pediatricians. Extract patient information, create intake records, and route to the appropriate team—no more manual data entry.
Intake Process
Streamlined intake workflow that captures all necessary information, assigns cases, and sets up new clients in your system. Automated notifications keep everyone informed.
ADOS Assessments
Manage ADOS (Autism Diagnostic Observation Schedule) assessments with structured workflows, documentation, and assignment to qualified BCBAs. Track progress and outcomes.
BCBA & RBT Assignment
Intelligent assignment system that matches BCBAs and RBTs to clients based on availability, expertise, and caseload. Automated notifications ensure everyone knows their assignments.
Scheduling & Coordination
Comprehensive scheduling system that coordinates sessions, manages availability, sends reminders, and handles cancellations. All in sync with your team's workflow.
Notifications & Alerts
Smart notification system that keeps everyone informed—new faxes, intake completions, assessment deadlines, assignment changes, and scheduling updates. Never miss a critical update.
Marketing Website & Content Services
Professional websites, blog management, and content creation to build trust and attract families
Marketing Website Development
Professional, conversion-optimized websites designed specifically for autism therapy centers. Mobile-responsive, SEO-friendly, and built to attract the right families.
Blog Management System
Complete blog platform for content marketing. Easy-to-use CMS for publishing autism-related articles, resources, and educational content that builds trust and authority.
Team Member Pages
Showcase your BCBAs, RBTs, and support staff with professional profiles. Build trust with families by highlighting your team's expertise and credentials.
Multiple Location Pages
Dedicated pages for each location with location-specific information, services, team members, and contact details. Perfect for multi-location therapy centers.
AI-Powered Digital Marketing
Reach the right families with intelligent, automated marketing campaigns and autism-focused content
AI-Powered Audience Targeting
Reach the right families at the right time with AI-driven digital marketing. Our system identifies and targets parents seeking autism therapy services based on behavior, location, and intent.
Autism Content Marketing
We write and publish autism-focused blogs that educate, inform, and build trust. Content that positions your center as an authority in autism therapy and helps families make informed decisions.
SEO Optimization
Optimize your website to rank for relevant autism therapy keywords. Get found by families searching for ABA therapy, autism services, early intervention, and related terms in your area.
Automated Marketing Campaigns
AI-powered campaigns that nurture leads, send personalized content, and convert visitors into clients. Set it and let AI handle targeting, optimization, and conversion.
Operations Management Features
Everything you need to streamline operations and eliminate manual work
Automated Fax Processing
Receive, parse, and route pediatrician faxes automatically. Extract patient data and create intake records without manual entry.
Streamlined Intake
Complete intake workflow with automated notifications, case assignment, and client setup. Everything flows seamlessly.
ADOS Management
Structured ADOS assessment workflows with documentation, BCBA assignment, and progress tracking.
Smart Assignments
Automatically assign BCBAs and RBTs based on availability, expertise, and caseload. Intelligent matching ensures optimal care.
Integrated Scheduling
Comprehensive scheduling system that coordinates sessions, manages availability, and sends automated reminders.
Real-time Notifications
Stay informed with smart notifications for faxes, intake, assessments, assignments, and scheduling updates.
HIPAA Compliant
Built with HIPAA compliance from the ground up. Secure, encrypted, and audit-ready.
Analytics & Insights
Track operations, monitor workflows, and identify bottlenecks. Data-driven insights to improve efficiency.
How It Works
1. Pediatrician Sends Fax
System automatically receives, processes, and extracts patient information. No manual data entry required.
2. Intake Process Begins
Automated intake workflow captures all information, assigns case numbers, and notifies the intake team.
3. ADOS Assessment Scheduled
System schedules ADOS assessment and assigns to qualified BCBA. All documentation tracked in one place.
4. BCBA & RBT Assigned
Intelligent assignment system matches BCBAs and RBTs to clients. Automated notifications keep everyone informed.
Replace Multiple Tools
- No More Sheets
All data in one centralized system
- No More Scattered Emails
Unified communication and notifications
- No More Chat Confusion
Structured workflows and assignments
- Everything Integrated
One system for all day-to-day operations
Benefits for Your Therapy Center
Transform your operations and improve efficiency
Eliminate Manual Work
Automate fax processing, data entry, and routine tasks. Save hours every day.
Never Miss Updates
Smart notifications for faxes, intake, assessments, assignments, and scheduling. Everyone stays informed.
Better Assignments
Intelligent BCBA and RBT assignment based on availability, expertise, and caseload. Optimal care delivery.
Streamlined Scheduling
Automated scheduling with availability management, reminders, and conflict resolution.
HIPAA Compliant
Built with HIPAA compliance from the ground up. Secure, encrypted, and audit-ready.
Data-Driven Insights
Track operations, monitor workflows, and identify bottlenecks. Make informed decisions.
Ready to Streamline Your Operations?
Replace sheets, emails, and chat with one integrated system that handles everything—from pediatrician faxes to scheduling. Built to work alongside your existing systems.
Chicago Area: We're available for in-person consultations. Schedule a visit to your therapy center today.