ABA authorization management software
Track payer authorizations per client and per CPT code, see hours used and remaining from the calendar, and record payer decisions in one place.
In short
ABA authorization management means tracking each payer approval as dated lines per CPT code (97151, 97152, 97153, 97155, 97156) with units as the source of truth. NeuroOps, built by TWO44, computes completed, scheduled and remaining units from the calendar, supports draft, submitted, pended, approved, partially approved, denied and appealing states, and refuses to enroll a client on an approval without approved hours per code.
By TWO44 Software Solutions · Last updated
The problem
What breaks in these practices
Without
- Authorization numbers and dates held in spreadsheets.
- No view of hours used and left per CPT code.
- Approvals entered without the approved hours.
- Expired authorizations discovered when a claim bounces.
With TWO44
- Header and line model. One header per payer approval, one line per CPT code.
- Lifecycle states. Draft to approved, denied, appealing or voided.
- Utilization from events. Never cached, so it cannot drift from the schedule.
- Expiry alerts. Warnings at 60, 30, 14 and 7 days before the end date.
- Reauthorization workflow. Start the next authorization with prior use pre-filled.
What we build
Systems and sites made for your workflow
Want to see this on your own workflow?
How it works
From a free call to a working system
- 1
Free walkthrough
We map your referral to first-session pipeline as it runs today and pick the costliest gap.
- 2
Build the first module
One workflow goes live first, with role-based access and audit logging from day one.
- 3
Expand location by location
Add modules and sites once staff trust the first one.
Proof
Work in healthcare
Real practices, real systems. Each case study covers the problem, what we built and the result.
Security
HIPAA-conscious by design
We build with the HIPAA Security Rule in mind. Compliance depends on how your practice operates the system, so we do not claim blanket "HIPAA compliant" status. Here is what we put in place.
Business Associate Agreements
We sign BAAs where we handle PHI for a client, and use hosting and vendors that will sign theirs.
Access controls
Role-based access so staff only see the clients and locations they work with.
Audit logs
Who viewed or changed a record, and when, so you can answer an auditor.
Read the HHS HIPAA Security Rule summary or our HIPAA-conscious cloud hosting for ABA apps.
FAQ
Common questions
Why units instead of hours?
Payers authorize units (1 unit is 15 minutes). Storing units and deriving hours avoids rounding and mismatches with the payer letter.
What happens when a denial arrives?
The reason is stored on the authorization header, and the denied authorization can move to appealing.
Is sensitive data encrypted?
Authorization numbers and notes are encrypted at the application layer, and every PHI access is audit-logged without logging the PHI itself.
See it on your workflow
A short call. We show how intake, referrals and data collection would work for your practice.